Address: Avalon House, 25 Zoar Street, Dudley DY3 2PA

Email: emma@hrchest.com or info@hrchest.com

Web: www.hrchest.com

Tel: 07929 506143

Company Registration: 08364988

ICO Registration: ZA485903

HR Chest is an App which is designed for employers and employees to ensure that both parties are aware of the information required to manage staff records. By using the HR Chest App provided by EC Human Resource Ltd, you agree to these Terms and Conditions. However, if you do not agree, you should discontinue immediately.

Eligibility

• You must be at least 18 years old or the legal age to use the App. (Special allowance for students in an Apprenticeship who are 16 and above)
• By using the HR Chest App, you (the Director/Owner) represent that you have the authority to enter into these Terms on behalf of yourself (employee) or your company.

Use of the App

• The HR Chest App is intended for HR management purposes, including but not limited to employee records, attendance, absences, holidays, and performance tracking.
• The Director/Owner of the company must register before allocating a link to the member of staff.
• Each member of staff must create their own password using the link sent from the Director/Owner of the company they are working for.
• The HR Chest App will allow specific access depending on the payment option selected.
• You agree not to misuse the HR Chest App, including attempting unauthorised access, distributing malware, or using the HR Chest App for unlawful purposes.
• We grant you a limited, non-exclusive, non-transferable license to use the HR Chest App in accordance with these Terms and Conditions.

HR Consultant Button

Each client can send three (3) free messages to an HR consultant through the HR Chest app every twelve (12) months. These free messages are for initial questions. The HR consultant may need to ask for more information or clarification, and there is no guarantee that the issue will be resolved within these three messages.

If a question needs more discussion, the HR consultant may reach out to the client directly, either by phone or email. Any additional HR support beyond the free messages will be quoted in advance and may incur a cost of £90 per hour or be set as a fixed project fee, as agreed with the client. No guarantee is made that any HR question will be fully resolved within the three free messages.

User Accounts

• To access certain features, you must create an account and provide accurate, complete, and current information using the online link provided.
• You are responsible for maintaining the confidentiality of your login credentials and for all activities under your account.
• We reserve the right to suspend or terminate accounts that violate these Terms and Conditions.

Data Privacy

• We collect, store, and process personal and organisational data in accordance with our Privacy Policy – See link.
• By using the HR Chest App, you consent to the collection and use of data as outlined in the UK Privacy Policy.
• You are responsible for ensuring compliance with applicable data protection and employment laws in the UK when using employee data within the HR Chest App.

Intellectual Property

• All content, software, and technology within the HR Chest App are owned and licensed by EC Human Resource Ltd.
• You may not copy, modify, distribute, or reverse-engineer any part of the HR Chest App without our prior written consent.

Subscription Payment

• A paid subscription will be taken via Stripe. Input your details as shown.
• You have the option to choose whether the Resource Portal – £24.00 + VAT or Staff Management for £5.00 + VAT should you exceed more than 9 members of staff, then the price will increase by £1.00 + VAT per employee per month. The HR Chest System will automatically adjust the payment level via their Stripe Visa details.
• Fees are taken every month, as your card details will be stored with Stripe – See Stripe Privacy Notice for more information, Privacy Policy
• Cancellation terms – The HR Chest App will automatically deny access if payment is not made or if you have not opted to renew.
• All payments are non-refundable since the service will have already been provided.

Service Availability

• We strive to maintain reliable service, but do not guarantee uninterrupted access as certain issues may be out of our control.
• We may suspend or limit access for maintenance, updates, or security reasons without prior notice if we have an unforeseeable issue. However, we will aim to provide you with ample notice on the HR Chest App or, should you log into the website.

Limitation of Liability

• The HR Chest App is provided without warranties of any kind.
• To the maximum extent permitted by UK law, we are not liable for any direct, indirect, incidental, or consequential damages arising from use of the HR Chest App.

Termination

• We may suspend or terminate your access if you violate these Terms and Conditions.
• Upon termination, your right to use the HR Chest App will immediately cease, but your obligations regarding intellectual property, confidentiality, and limitations of liability will survive for a maximum of 30 days.

Governing Law

• These Terms shall be governed by and construed in accordance with the UK laws.
• Any disputes will be resolved exclusively in the courts of England and Wales.

Changes to Terms

• We may update these Terms from time to time. Updates will be effective when posted in the HR Chest App.
• Continued use of the HR Chest App confirms acceptance of the revised Terms and Conditions.

Contact Us

If you have questions about these Terms, please contact us:
Name: Emma Cromarty

Email: info@hrchest.com

Review and Updates

This policy will be reviewed annually or whenever there are significant changes to UK legislation or EC Human Resources processes and procedures.

Version: 1.0

Next Review Date: October 2027